![]() Schedule and Agendas for Board Meetings
The Board shall hold at least six meetings each year, including a meeting devoted to addressing the Company’s strategy. These schedules of meetings will normally be established in the summer of the previous year. The Chairman, in consultation with the Lead Independent Director and Chief Executive Officer, shall set the agenda for each Board meeting. Any directors may suggest agenda items. Briefing Materials and Presentations
To the extent possible and appropriate, management should provide directors with an agenda and written briefing materials in advance of the Board meetings (including financial reports in advance of any regular quarterly Board meetings). At each regular quarterly Board meeting, the Board should receive reports on the overall financial and operating performance of the Company as a whole. In addition, management is encouraged to provide the Board with other presentations on important aspects of the business and business/regulatory environment, including presentations from divisional executives. Access to Management & Advisors
Directors shall have full access to any member of management for the purpose of understanding issues facing the Company. Directors who contact subordinate levels of management should, if appropriate, inform the Chairman and CEO of such interactions. Each committee established by the Board shall have the authority to retain independent advisors; further, by a majority vote, the Board, non-employee directors, or independent directors may also retain independent advisors; the cost of such advisors shall be paid by the Company. Directors, especially those on the Audit and Finance Committee, have complete access to the Company’s independent auditors and internal auditor. Executive Sessions with Independent Directors
Independent directors will meet by themselves, without management or any non-independent directors present, at every regularly scheduled Board meeting. Independent directors may hold other such sessions at the request of any independent director. Independent directors shall notify the Chairman if they would like to hold such a session, and the Chairman shall facilitate the scheduling of such a session. Executive sessions will be led by the chairman of the committee that has primary responsibility for the issue being discussed (e.g., the Audit and Finance Committee Chairman would lead discussion on audit-related matters). In the event that it is not apparent which committee has responsibility, the discussion shall be led by the Lead Independent Director. |
| last updated: February 18, 2010 | ||||
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